Privacy Policy

Last Updated: April 22, 2025

Oltarsh & Associates, a New York-based law firm specializing in immigration law, operates the website at https://www.oltarsh.com. As a law firm, we are committed to protecting the confidentiality of all information provided to us, in accordance with the rules of professional conduct and applicable laws. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website or submit a consultation request. By using our website, you consent to the practices described in this policy.

1. Information We Collect

We collect the following types of information:

  • Personal Information You Provide: When you submit a contact form created with Gravity Forms for a consultation request, we collect the information you provide, such as your name, email address, phone number, and any additional details, which may include immigration-related information (e.g., visa status).
  • Automatically Collected Information: We collect your IP address, browser type, operating system, and browsing behavior (e.g., pages visited, time spent) through server logs and cookies set by Google Analytics GA4, which anonymizes IP addresses by default.

2. How We Use Your Information

We use your information to:

  • Respond to consultation requests and provide immigration law services.
  • Improve website functionality and user experience.
  • Analyze website usage through Google Analytics GA4 to understand visitor behavior.
  • Comply with legal obligations, such as immigration reporting requirements for clients.
  • Respond to your inquiries via email. Emails are sent via SMTP using WP Mail SMTP, and email logs may be kept for 30 days for troubleshooting purposes.

3. Cookies and Tracking Technologies

We use cookies, which are small text files stored on your device, to enhance your experience. Specifically:

  • Analytics Cookies: Google Analytics GA4 sets cookies to track how visitors use our website, such as pages visited and time spent, with IP anonymization enabled. This helps us improve our services. Google Analytics’ privacy policy is available at Google Privacy.
  • reCAPTCHA Cookies: reCAPTCHA may set cookies to verify you are not a bot. For more information, see Google’s privacy policy: Google Privacy.
  • Social Media Sharing Cookies: Social media sharing buttons provided by Social Media Flying Icons by Acurax may set cookies to track shares and interactions on platforms like Facebook, LinkedIn, Pinterest, and X. For more information, see their privacy policies: Facebook Privacy, LinkedIn Privacy, Pinterest Privacy, X Privacy.

To comply with privacy laws, we obtain your consent for non-essential cookies through a cookie consent banner on our website. You can manage cookies via your browser settings, though disabling them may limit some website functionality.

4. Third-Party Services

Our website uses the following third-party services and plugins that may collect or process your information:

  • Gravity Forms: For creating and managing contact forms. Data collected through these forms is stored on our servers and used to respond to your inquiries. See Gravity Forms Privacy.
  • reCAPTCHA: To prevent spam and abuse on our forms. reCAPTCHA collects data to verify you are not a bot, in accordance with Google’s privacy policy: Google Privacy.
  • Plugin for Google Reviews: To display Google Reviews on our website. Reviews are sourced from Google and are subject to Google’s privacy policy: Google Privacy.
  • Social Media Flying Icons by Acurax: To provide social media sharing buttons for platforms such as Facebook, LinkedIn, Pinterest, and X. These buttons may set cookies and collect data in accordance with the respective platforms’ privacy policies: Facebook Privacy, LinkedIn Privacy, Pinterest Privacy, X Privacy.
  • TranslatePress: To translate our website into multiple languages. No personal data is collected by TranslatePress from website visitors. See TranslatePress Privacy.
  • WP Mail SMTP: To send emails via SMTP. Emails may be logged for troubleshooting purposes, but no personal data is shared beyond what is necessary for email delivery. See WP Mail SMTP Privacy.
  • Yoast SEO Premium: For search engine optimization. No personal data is collected by Yoast SEO Premium from website visitors. See Yoast Privacy.
  • Google Analytics GA4: Used to analyze website usage, as described in the Cookies and Tracking Technologies section. See Google Privacy.
  • Google Maps: Embedded on our website to display our office location. Google Maps may collect data such as your IP address or location. Google’s privacy policy applies: Google Privacy.

We do not sell your personal information.

5. Data Sharing

We may share your information with:

  • Third-Party Service Providers: As listed in the Third-Party Services section, for website operations (e.g., hosting, email delivery). These providers are bound by confidentiality agreements and only process data as necessary to provide their services.
  • Legal Authorities: When required by law, such as submitting client data to U.S. Citizenship and Immigration Services (USCIS) for immigration processes, or to protect our rights. Contact form data from website visitors is not shared with third parties unless legally required.

6. Data Security

We use industry-standard measures, including SSL encryption, secure servers, and access controls, to protect your data during transmission and storage. However, no method is completely secure, and we cannot guarantee absolute security. In the event of a data breach that poses a risk to your rights and freedoms, we will notify you and the relevant authorities as required by law.

7. Your Rights

Depending on your location, you may have various rights regarding your personal data. Under the General Data Protection Regulation (GDPR), these include the right to access your data, rectify inaccuracies, erase your data, restrict processing, receive your data in a portable format, and object to processing. Under the California Consumer Privacy Act (CCPA), you have the right to know what personal information is collected about you, delete it, opt-out of the sale of personal information (which we do not engage in), and not be discriminated against for exercising your rights.

To exercise these rights, please contact us at (212) 944-9420 or [email protected]. We will respond within 30 days, as required by GDPR and CCPA. If you request deletion, we will remove your data unless retention is required for legal reasons (e.g., immigration records).

8. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy or as required by law. For example:

  • Contact form data is retained to respond to your inquiry and for record-keeping purposes.
  • Email logs are kept for 30 days for troubleshooting purposes and then deleted.

Upon request, we will delete your data unless retention is required for legal reasons.

9. Children’s Privacy

Our website is not intended for children under 13. We do not knowingly collect data from children under 13. If we learn such data has been collected, we will delete it promptly.

10. International Users

Our website is hosted in the United States. If you access it from outside the U.S., including the EU, your data may be transferred to and processed in the U.S., subject to U.S. laws. By using our site, you consent to this transfer. For EU users, we process your data in accordance with GDPR, as outlined in this policy.

11. Changes to This Privacy Policy

We may update this policy to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with a new “Last Updated” date, and a banner will notify you of changes.

12. Contact Us

For questions or to exercise your data rights, contact:

Oltarsh & Associates
494 Eighth Avenue, Suite 1704
New York, NY 10001
Phone: (212) 944-9420
Email: [email protected]

13. Compliance with Laws

This policy complies with applicable laws, including GDPR, CCPA, and CalOPPA. For GDPR, we are the data controller, and you can contact us to exercise your rights. For CCPA, we do not sell personal information, but may share it with service providers as described.

Note on Attorney-Client Privilege: Submitting the contact form on our website does not create an attorney-client relationship. Please refer to the disclaimer on our contact form page for more details.

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